The smart way to
collect W‑9s and
file 1099s.
Connect your payroll and spend data, let AI flag who needs a W‑9, automate collection, and file 1099s — all without the spreadsheet chaos.
How it works
From raw transactions to filed 1099s — in four steps.
01
Connect your payroll and payment data
Link your payroll, HR, and accounting tools — or upload a CSV. We pull in your payment history and identify which contractors and vendors may require a W-9.
- Payroll & HR integrations
- Spend & accounting data
- CSV upload supported
02
Flag who needs a W-9
Every payment is checked against IRS thresholds automatically. When a vendor crosses $600 in non-card service payments, they're flagged for W-9 collection.
- IRS $600 threshold tracking
- Services vs. goods classification
- Card payments automatically excluded
03
Collect W-9s without the back-and-forth
Send W-9 requests in one click. Vendors complete a secure online form, and their information is extracted and validated automatically — no PDFs, no chasing.
- Secure vendor portal
- Automatic data extraction
- Smart follow-up reminders
04
We file your 1099-NECs for you
Once W-9s are collected and verified, we handle 1099-NEC filing on your behalf — submitted directly to the IRS before the deadline. No CPA required.
- 1099-NEC filing on your behalf
- IRS deadline reminders
- Audit-ready record keeping
Stop chasing tax forms manually.
Let W9 Tracker handle detection, collection, and filing — so your team focuses on what matters.